Facility Support


Facilities support carryout strategic goals related to supply chain readiness, long-term capital planning, service delivery, quality of services, resources, culture and work environment. Best practices are those processes that have been deemed to provide the most efficient and productive way of doing something. Rimpsey Enterprises Operations Manuals (O&M) ,put together a list of best practices related to facilities management to support the Federal Government. These practices were successful in creating improved financial performance, increased efficiency, sustainable development, reduced costs and saved energy. Best practices are reported by the General Services Administration's Office of Governmental-wide Policy

The Facilities Support O&M section offers guidance in the following areas:

  • Real Property Inventory (RPI)—Provides an overview on the type of system needed to maintain an inventory of an organization's physical assets and manage those assets.
  • Computerized Maintenance Management Systems (CMMS)—Contains descriptions of procedures and practices used to track the maintenance of an organization's assets and associated costs.  hese projects are commonly repetitive, include preventive, planned/scheduled, and emergency activities, with projects under and established dollar threshold (i.e, $15,000).
  • Computer Aided Facilities Management—originally referred to space planning technologies, however, is not used more generically to describe a variety of technologies addressing any or all aspects of Facilities Management.  Examples include
    CMMS, BIM, IWMS, and others.
  • O&M Manuals—it is now widely recognized that O&M represents the greatest expense in owning and operating a facility over its life cycle. The accuracy, relevancy, and timeliness of well-developed, user-friendly O&M manuals cannot be overstated. Hence, it is becoming more common for detailed, facility-specific O&M manuals to be required as a part of the total commissioning process.  These manuals describe the processes, methods, tools, components, and frequencies involved for requisite operations and management of physical assets.
  • Janitorial/Cleaning—As the building is opened the keys are turned over to the janitorial, custodial or housekeeping staff for interior "cleaning" and maintenance. Using environmentally friendly cleaning products and incorporating safer methods to clean buildings provides for better property asset management and a healthier workplace. Grounds maintenance and proper cleaning of exterior surfaces are also important to an effective overall facility maintenance and cleaning program.  Janitorial/Cleaning, as well as Landscaping, Snowplowing, etc. are considered to be General Maintenance Activities.
  • Historic Buildings Operations and Maintenance—this is a unique and complex issue: balancing keeping old equipment running while contemplating the impact of installing new more efficient equipment. Further, cleaning of delicate surfaces and artwork require the use of products that are less likely to damage these surfaces, while providing a healthy environment for the building's occupants. Maintaining strict temperature and humidity control to protect artwork and antiquities is an additional challenge for the staff.